Guide to completing a Disclosure

To get started, please click on the option below that’s relevant to you:

I have a current DBS certificate registered with the DBS Update Service

I need to apply for a new DBS check through The Kings Active Foundation

I am a Scottish Resident and I am a member of, or need to join the PVG Scheme with Disclosure Scotland

I have a current DBS certificate registered on the DBS Update Service

If you have a live, active registration with the Government DBS Update Service, great! We can perform an updated check online. To do so, we need:

• To have proof of your identity
• To see your original current certificate
• Your written permission to perform the update online (as it’s your personal information)

Stage 1 – Confirm who you are (Identity Check)

We have to confirm your ID in order to perform a disclosure check. As we have camps across the UK, we appreciate that not all staff can visit our Sheffield office and so we instead offer two online services, one through an app and one through a video call.

How does it work?

• Prepare three valid forms of ID (for example passport, driving license and birth certificate, for what to use, see Appendix 1 below)
• If you have one registered address (i.e. all your ID matches your current address) and a current British or Irish passport, you’ll be best using the app.
• If you have ID registered at 2 addresses (for example you are a student), you’ll need to book a video call.
• To get started, email us (contractingteam@kingscamps.org) confirming if your ID is all registered at one address, plus 3 x forms of ID from the list below and we will signpost you to the relevant route for your ID check.

Stage 2 – Post your original certificate and permission

Once your ID check has been submitted, send your original DBS certificate to us in the post (we recommend sending signed for so it doesn’t get lost) to:

Contracting Team
Osborne House
47 Snaithing Lane
Sheffield
S10 3LF

You’ll need to include a short letter signed by you giving permission for one of our team to perform the update on your personal information.

Stage 3 – Update Issued

We will complete the updated check online, saving the results on file.  We will contact you only should we need to discuss the information on the certificate. We will return your certificate to the address on your Kings profile.

I need to apply for a new DBS check through Kings

Please follow the 3 stages below for a new disclosure application with Kings. All our DBS applications are processed by Care Check and the cost is £53 which you will need to fund. You may also choose to sign up to the DBS Update Service (£13 annual subscription) so that your DBS check may be used with future employers. More information on the update service can be found at DBS-update-service. Kings will cover the cost of an initial DBS application for Voluntary, Site and Regional Management positions.

Stage 1 – Apply for a DBS Check

Please email us (contractingteam@kingscamps.org) to request a Kings Camps DBS application link. Once you have received your email, please click ‘proceed to application’ and begin the online process. The application will take around 20 minutes and please note you’ll need to ensure you have everything to hand.

Before you begin, you will need:

• To have 3 valid forms of ID to hand (from Appendix 1 below)
• Your National Insurance Number
• Your address history from the last 5 years, including student addresses (If you are a student with term time addresses you must include this information within your application. More information and guidance can be found here).
• You must select ‘ENHANCED’ for the level of the check
• You must declare middle names

Once you have completed and submitted your details, please move on to the Identity check link within the application.

Stage 2 – Confirm who you are (Identity Check)

We have to confirm your ID in order to perform a disclosure check. As we have camps across the UK, we appreciate that not all staff can visit our Sheffield office and so we instead offer two online services, one through an app and one through a video call.

How does it work?

• Prepare three valid forms of ID (for example passport, driving license and birth certificate, for what to use, see Appendix 1 below)
• If you have one registered address (i.e. all your ID matches your current address) and a current British or Irish passport, you’ll be best using the app.
• If you have ID registered at 2 addresses (for example you are a student), you’ll need to book a video call.
• To get started, email us (contractingteam@kingscamps.org) confirming if your ID is all registered at one address, plus 3 x forms of ID from the list below and we will signpost you to the relevant route for your ID check.

Stage 3 – Pay for your Disclosure Check

• Your disclosure application cannot be processed until you have paid
• To make your £53 payment, please click here to pay online or call us on 0114 263 2155 (Mon-Fri 9am-5pm). Payment must be made via Credit or Debit card only)
• NOTE (for DBS applicants only) In addition to the costs noted above, you may also choose to sign up to the DBS Update Service (£13 annual subscription) so that your DBS check may be used with future employers. Please note you do not sign up with us or pay us for this service. More information on the update service can be found at DBS-update-service.

Stage 4 – Certificate Issued

Once we have countersigned your application, Disclosure Services will process your DBS check and the results will be issued directly to you in the post in due course. Please note that we will also receive a copy of the result for a final recruitment decision. We will contact you only should we need to discuss the information on the certificate, otherwise please keep your copy safe for your records.

I am a Scottish Resident and I am a member of, or need to join the PVG Scheme with Disclosure Scotland

Scotland follows the PVG Scheme for disclosure checks. This is established by the Protection of Vulnerable Groups (Scotland) Act 2007. When you undertake regulated work with children for the first time you need to join the PVG Scheme. Joining the PVG Scheme costs £57. If you have already obtained a Scheme Record from another organisation, you need to apply for a PVG scheme record update with us. This costs £21.

Apply for a PVG Scheme Record / Scheme Record Update

Stage 1 – Confirm who you are (Identity Check)

We have to confirm your ID in order to perform a disclosure check. As we have camps across the UK, we appreciate that not all staff can visit our Sheffield office and so we instead offer two online services, one through an app and one through a video call.

How does it work?

• Prepare three valid forms of ID (for example passport, driving license and birth certificate, for what to use, see Appendix 1 below)
• If you have one registered address (i.e. all your ID matches your current address) and a current British or Irish passport, you’ll be best using the app.
• If you have ID registered at 2 addresses (for example you are a student), you’ll need to book a video call.
• To get started, email us (contractingteam@kingscamps.org) confirming if your ID is all registered at one address, plus 3 x forms of ID from the list below and we will signpost you to the relevant route for your ID check.

Stage 2 – Pay for your Disclosure Check

• Your disclosure application cannot be processed until you have paid
• To make payment, click here to pay online or please call us on 0114 263 2155 (Mon-Fri 9am-5pm). Payment must be made via Credit or Debit card only)
• The cost to join the PVG Scheme is £57
• The cost for a PVG Scheme Record update is £21

Stage 3 – Complete your online PVG form

,Please email us (contractingteam@kingscamps.org) confirming if you are a PVG scheme member or if you need to join the scheme – we will email you back a link to complete your online PVG application.

We will begin the application by inputting our counter signatory details and the role you are applying for.

Please keep an eye on your emails for your unique link, you will have 7 days to complete the information. You will need to provide your personal details such as your address history and your PVG membership number (if you are already a member of the scheme).

Stage 4 – Certificate Issued

Once you have completed and submitted your details, Disclosure Scotland will process your PVG check and the results will be issued directly to you in the post in due course. Please note that we will also receive a copy of the disclosure for a final recruitment decision. We will contact you only should we need to discuss the information on the certificate, otherwise please keep your copy safe for your records.

Appendix 1: List of Valid Identity Documents

Three documents must be seen in order to confirm your identity. You must produce one document from Group 1, plus two other documents from either Group 1 or from Group 2.
At least one document must confirm your current address and at least one document must confirm your date of birth. N.B: Internet generated documents are not acceptable

If you have a valid Passport and/or a valid Driving Licence, you must select these as one and/or two of your three identity documents.

Group 1

• Passport
• Driving Licence (UK) (Full or provisional) – either photocard or paper (a photo card is only valid if the individual presents it with the counterpart licence)
• Birth Certificate (UK)

Group 2

• Marriage/Civil Partnership Certificate
• Financial Statement – e.g. pension, endowment, ISA (issued within past 12 months)
• Adoption Certificate (UK)
• P45/P60 Statement (UK) (issued within past 12 months)
• Bank/Building Society or Credit Card Statement (issued within past 3 months)
• Utility Bill – electricity, gas, water, telephone (landline only) (issued within past 3 months)
• EU National ID Card
• Council Tax Statement (UK) (issued within past 12 months)
• Work Permit/Visa (UK) (issued within past 12 months)
• A document (issued within past 3 months) from Central/ Local Government/ Government Agency/ Local Authority giving entitlement (UK) e.g. from the Department for Work and Pensions, the Employment Service , Customs & Revenue, Job Centre, Job Centre Plus, Social Security.

Appendix 2: List of Accepted Professionals

We accept people in the following professions to verify your ID. (Note: this list may be subject to change and may differ to the list you see on Veri-fy):

• Barrister
• Certified or Chartered Accountant
• Dentist
• Doctor
• Legal Secretary employed by a practice registered with SRA
• Minister of Religion
• Nurse/ Midwife
• Optometrist or Dispensing Optician
• Paralegal employed by a practice registered with SRA
• Pharmacist
• Police Officer
• Regulated Person in the Financial Services Sector
• Solicitor
• Teacher Lecturer or Head Teacher